Travel Services – Business Travel Only

The following information pertains to our preferred suppliers in the travel industry. This information will aid you in making reservations or in requesting certain vendors with your travel agents.

When using a travel agent make sure they have the Washington University profile in their system (this provides for our negotiated discounts).

Please note that our discount does not apply to all fares or routes.

Southwest Airlines

Southwest® is a preferred partner for Washington University in St. Louis. Beginning August 1, WashU Travelers can take advantage of negotiated rates from STL to ALL Southwest destinations when booking through SWABIZ for business and personal travel.

  • 5% discount on Business Select and Anytime fares
  • 3% discount on 0-10 day advanced purchase Wanna Get Away® fares
  • 1% discount on 14-21 day advanced purchase Wanna Get Away® fares

WU policy still requires you to select the lowest available commercial coach/economy fare that fits the business purpose of the trip.  These discounts are for business & personal travel  and accessible through Acendas Travel (formerly Gwins Travel (314-822-9008)), TravelPlex (314-821-0156), Brentwood Travel (314-439-5700) or Altair International Travel (314-968-9600).   For Travel Arrangers/Administrative Assistance who are interested in accessing via SWABIZ please email Chris Doyle at christopher_doyle@wustl.edu who can put you in contact with the Southwest Representative for a virtual SWABIZ demo.

Southwest® is also offering WashU Travelers 50% bonus Rapid Rewards points from August 1, 2019 – July 31, 2020 when booking through SWABIZ.

How to Book a Ticket via SWABIZ

Book/Modify/Cancel in SWABIZ

American Airlines

American Airlines is a preferred partner for Washington University and Travelers can take advantage of our negotiated rates with American.   These negotiated rates are for Business Travel only and only accessible via our “Preferred Travel Agencies” listed below.

Acendas Travel (formerly Gwins Travel (314-822-9008)), TravelPlex (314-821-0156), Brentwood Travel (314-439-5700) or Altair International Travel (314-968-9600).

Delta Airlines

Delta Airlines is a preferred partner for Washington University and Travelers can take advantage of our negotiated rates with Delta.   These negotiated rates are for Business Travel only and only accessible via our “Preferred Travel Agencies” listed below.

Acendas Travel (formerly Gwins Travel (314-822-9008)), TravelPlex (314-821-0156), Brentwood Travel (314-439-5700) or Altair International Travel (314-968-9600).

Corporate rates are considered “ceiling” in a fluctuating rental market. WashU rates are constant when market rates go up or down. It is important to always ask for the lowest available rate.

Budget Car Rental

For Reservations, call 1-800-527-0700 or go online to Budget Car Rental. Use Corporate Discount Number (BCD) T 718100 when making reservations. If making a reservation online, enter the corporate number in the “promotional code” box.

National Car Rental

For reservations call 1-800-328-4300. Corporate ID Number is 5300743 or go online to National Car Website.

Emerald Club members get gas at self-serve prices.  Sign up here

Enterprise Rent-a-Car

Reservations can be made via telephone to the Ladue office at 863-6886.  To qualify for the discount, you must provide our Corporate Rate Code GE0998. You can also make a reservation at the following website:
Enterprise Rent-a-Car

The WashU discount is included in the quoted price.

Avis

The Avis corporate program provides considerable cost and time saving services allowing you to rent a car with speed and ease.
View the Avis Website.

Business Travel

To make a business reservation refer to account number A872800.

Avis Preferred was designed with the frequent traveler in mind — enabling you to skip the lines and paperwork, and go straight to your car. To enroll, access an online profile that has been customized with your corporate travel preferences. Complete and submit a profile, and you will receive an Avis Wizard Number — your personal ID and the key to your corporate benefits. Your Wizard number is available for use immediately, and you’ll enjoy faster reservations and rentals and our newest and lowest mileage cars!

Leisure Travel

To make a leisure reservation refer to account number A872890

Ready to start your vacation? The Avis Leisure Pass program provides up to 20% off leisure rates for your personal car rentals – and valuable coupons to save you even more. Just mention your Leisure Pass discount number when making a reservation to take advantage of this great benefit!

St. Louis, MO Hotels

Charles F. Knight Executive Education Center
For reservations call 314-933-9400 or toll free 866-933-9400. Direct billing is available through university’s FIS system.

Chase Park Plaza
For reservations, call 314-633-3014 or toll free 877-587-2427. When making reservations guests must request the Washington University Corporate Rate.

Cheshire Inn
Individual reservations can be made through their reservation department at 314-647-7300.

Crown Plaza Clayton
For reservations for this location call 314-726-5400 and ask for the Washington University rate which is a corporate rate discount. Special offers may exist from time to time; inquire when making reservations.

Doubletree Hotel
For reservations please call 636-532-5000, or 1-800-222-tree and ask for the WU Medical Rate. Must have a credit card to make a reservation. No Direct Bill or Purchase Orders allowed.

Drury Inn – Hampton/44
To make your reservation call 314-646-0770 and ask for the Washington University rate or book online.

Druy Inn & Suites Brentwood
To make reservations call 800-378-7946 and ask for the Washington University rate.

Drury Plaza Chesterfield
To make reservations call 800-378-7946 and ask for the Washington University rate.

Hampton Inn & Suites – Clayton
To make reservations call 314-727-0700 and ask for the Washington University rate.

Hampton Inn & Suites- St Louis at Forest Park
For reservations call 314-655-3993, or 1-866-655-5020. To insure proper room rate, mention the Washington University rate. Online Corporate ID #0002655335.

Hilton St. Louis Frontenac
For reservations call 314-993-1100 or 800-325-7800. Ask for the Washington University rate.

Holiday Inn Express – CWE
For reservations call  855-914-9654 or book online.

Home2 Suites by Hilton St. Louis/Forest Park
For reservations call 314-531-4446 and ask for the Washington University rate.

Homewood Suites
For reservations call 1-800-Call-Home and ask for the Washington University rate.

Marriott St Louis West
For reservations call 1-800-352-1175 and ask for the Washington University rate or book online.

Moonrise Hotel
For reservations: 314-721-1111. Ask for the Washington University rate.

Red Roof Inns, Inc.
Call 1-800-733-7663 for reservations. Request the Washington University Volume Plan Plus Number VP 501734. When making reservations inquire if special offers exist.

Residence Inn by Marriott – Galleria
For reservations call 1-800-331-3131. When making reservations be sure to request the Washington University rate.

Ritz-Carlton
St. Louis only—For reservations call 314-863-8100 or 1-800-241-3333. You must ask for the Washington University rate to receive special pricing.

Sheraton Clayton Plaza
For reservations call 314-863-0400, mention the Washington University rate when making reservations for the Clayton hotel. For Sheraton Clayton hotel, call 1-800-325-3535 and use Corporate ID #214709 which will entitle you to corporate rates.

Seven Gables Inn
Individual reservations can be made by calling 314-863-8400 or 800-433-6590 and requesting the Washington University rate. Reservations can also be booked on-line; click on “reservations”, then click on the Corporate reservations and enter “WASHU”.

Springhill Suites (Brentwood)
Call hotel directly at 314-647-8400 and identify yourself as WashU faculty/staff/student/guest. You can also book through Gwins Travel (888-927-4833)

The Parkway Hotel
Call the reservation desk (toll free 866-314-7700, direct 314-256-7700) and request the Washington University rate. The Parkway Hotel Website


Miami, FL Hotels

Sheraton Miami Airport Hotel

To make reservations call 800-325-3535 and ask for the Washington University in St. Louis rate.


Washington D.C. Hotels

The Dupont

To make reservations call 202-483-6000 and ask for the Brookings Institute rate or via email at Dupont@doylecollection.com.

Residence Inn Dupont Circle

To make reservations call 202-466-6800 and ask for the Washington University in St. Louis Rate.

Kimpton Hotel Palomar DC

To make reservations call 877-866-3070 ask for the Washington University in St. Louis rate. You can also book online at www.hotelpalomar-dc.com and enter the WU rate code.

The Embassy Row Hotel DC

To make reservations call 855-893-1011 and ask for the Washington University in St. Louis rate. You can also book online at www.embassyrowhotel.com and enter the WU rate code.

The Darcy Hotel

To make reservations call 202-232-7000 and ask for the Washington University in St. Louis rate. You can also book online using this link.


Multi City Hotels

Club Quarters

Washington University is a member of Club Quarters®, full service hotel for the private use of member organizations in prime downtown locations. Club Quarters offers unique and complimentary services in a club-like setting. Restricted entry, free high-speed Internet access, fitness room, restaurant/bar and low everyday rates in Chicago (Wacker at Michigan).

More Club Quarters: New York (opposite Rockefeller Center, Midtown, Wall Street and World Trade Center); BostonPhiladelphia; Washington, DC; Chicago (Central Loop); Houston; San Francisco and London (Gracechurch, St. Paul’s and Trafalgar Square).

Call Member Services at 203-905-2100 for reservations, or visit http://www.clubquarters.com(login password is “washu”).

Club Quarters offers special low weekend and holiday period rates starting from $65 in Houston. To be eligible for the weekend rate you must check-in on Friday, Saturday or Sunday and checkout on Sunday (or Monday during holiday periods). These rates are available upon request and are based on availability. These can be booked by calling 203-905-2100 or by visiting www.clubquarters.com.

Club Quarters offers fully equipped corporate apartments at all Club Quarters locations. All units have well equipped kitchens, except New York (Wall Street, Midtown and opposite Rockefeller Center) which have kitchenettes. Full hotel services with a choice of weekly or daily maid service. In addition, corporate apartments have free unlimited local and toll free calls, free DVD/CD players and low cost laundry.

For WU rate loaded link click here.

The Parking Spot
This contract includes discounted parking rates at The Parking Spot and The Parking Spot 2 all near Lambert Field. A Washington University ID or business card must be presented at time of payment in order to qualify for the discounted rate.

American Airlines has required that in order for Washington University to take advantage of their corporate discounts, we can only use selected travel agencies to handle reservations for us. The agencies are:

 

Acendas Travel (formerly Gwins Travel)
314-822-9008 or 888-927-4833

Travelplex
1-800-737-1900 or 821-0156

Brentwood Travel
314-439-5700 or 800-527-1059

Altair International Travel
314-968-9600