Guidelines for Household Relocations
Request an in-home survey/estimate from both of Washington University’s preferred moving service providers:
Cord Moving and Storage
Chuck Wright
chuck.wright@cordmoving.com
(618) 235-5561
Dodge Moving and Storage
Tom Linhares
wustl-moves@dodgemoving.com
(314) 566-0643
Provide the preferred moving company representative(s) with the following information:
- Name of new employee
- Current, origin address
- New location, destination address
- Phone numbers
- Department contact and work phone number
- Approximate move-in date
Additional Considerations
The preferred moving service provider will assign its best-rated agent, located in the new employee’s origin area, to arrange an in-home survey. Survey results will be sent to the St. Louis moving service provider agent. The St. Louis agent will apply all Washington University contract discounts and send the move estimate to the Washington University department contact.
During the in-home survey, the new employee should declare any item(s) of high dollar value, such as antiques, rare collectible items, artwork, or rare documents.
Jewelry, collectable coins, and/or currency should NOT be included with the moving company and should be moved personally.
The moving service provider should offer the option for additional insurance for high-value items during the in-home survey.
After selection of the moving service provider, the Washington University department will create a purchase order.
The new employee should be present during packing day(s) and the actual move date. If there is a circumstance where a new employee cannot be present, the new employee must notify the moving service provider of their designated representative.
Once the move is completed, the moving service provider will send the invoice directly to the WashU department. The department contact should compare the invoice to the initial estimate.
If the invoice is within 10% of the initial estimate, the department should perform a receipt against the purchase order. If the invoice exceeds 10% of the initial estimate, contact Rob Downey in Resource Management, robdowney@wustl.edu. Purchasing will contact the moving service provider to request a detailed explanation for the higher invoice amount.
Tax Considerations
- New employees receiving reimbursement from Washington University for relocation expenses must report the expense as taxable income.
- New employees are unable to deduct job-related moving expenses from their gross income.
- Contact the Washington University Tax Department, taxdepartment@wustl.edu, for any relocation tax questions.